Free tool · no sign-up
NYC Roadshow Timing Planner
Drop in your stops and a start time. The planner itemizes the day into an itinerary statement — every leg costed against a New York congestion curve, so you can see where the schedule runs into the red before the cars roll.
Build the day
Add stops in visit order. Set how long the principals are on site at each — the planner re-times each leg at its real departure clock.
Itinerary statement
Each leg as a line item — arrive / depart clocks, drive bands, traffic, and a statement total.
Add at least two stops to itemize a run-of-show.
How the model works
Estimates you can plan around
- Per-leg distance
- Straight-line distance between stops, scaled by a circuity factor — about 1.5× inside the Manhattan grid, ~1.22× on the highway corridors to Newark, Greenwich, or Princeton.
- Traffic curve
- A 24-hour New York speed multiplier. Early mornings move; the 8–10 AM and 4–7 PM peaks drag Midtown legs to a crawl. Each leg is timed at its own departure minute as the tour advances.
- Bands, not a single number
- Every leg shows a typical time plus a favorable-to-heavy range, because a roadshow lives or dies on the bad-traffic case, not the average.
- What it does not know
- Curb access at secure buildings, lobby-to-car walk time, freight-elevator delays, or weather. Add buffer for those — and for airport check-in on the final leg.
Questions
Frequently asked
How are the drive times calculated?
Each leg is measured as straight-line distance between stops, adjusted by a grid-circuity factor, then divided by an effective average speed that varies by New York time-of-day congestion and by area (Midtown grid vs. highway). The result is a typical time plus a favorable-to-heavy range. These are planning estimates, not quotes.
Does it account for rush hour?
Yes. The model applies a 24-hour New York congestion curve, so a 4:30 PM departure across Midtown returns a heavier band than the same leg at 6:00 AM. As your tour runs later, each subsequent leg is re-timed at its actual departure clock.
Can I put this planner on my own site?
Yes — it is free to embed. Copy the snippet in the embed box below; it loads a chromeless version of the planner and includes a small credit link back to this page.
Will you actually run the roadshow?
The planner is a free tool. When you are ready to assign vehicles and chauffeurs to a run-of-show, call the desk and a dispatcher will build the day against confirmed addresses and security access.
✂ remittance advice — detach and call ✂